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Department
of Residence

RHA Constitution

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University of Northern Iowa 
Department of Residence 
  
Residence Hall Association 
Constitution & By-laws 

Article I: Name 
Section A: The name of this organization is the Residence Hall Association, hereafter referred to as RHA.  

Article II: Authority, Funding and Affiliation

Section A: RHA derives its authority from the Department of Residence and is funded by a portion of the Residence Hall Activity Fee.
Section B: RHA is affiliated with the National Association of College and University Residence Halls (NACURH) and the Midwest Affiliate of College and University Residence Halls (MACURH).
Section C: RHA oversees and allocates funding to the NCC, hall senates and National Residence Hall Honorary.

Article III: Purposes 

Section A: Provide opportunities that build community and educate on-campus residents.
Section B: Facilitate communication among leaders within and beyond the residence system.
Section C: Advise the Department of Residence on policies and practices.  

Article IV: Members & Responsibilities

Section A: Members 
1.  Hall senate presidents, hall representatives (three per hall), and an executive board. 
2.  Reside in Department of Residence-owned/operated housing. 
3.  Contribute to the RHA executive selection process.
4.  Uphold the RHA constitution  
5.  Maintain a minimum cumulative grade point average of 2.25 or risk removal from office by advisor.
6.  Abide by all University and Department of Residence rules and regulations or risk removal from office by advisor.

Section B: Hall Representatives  
1.  Responsibilities 
                a.  Represent the best interests of on-campus constituents.  
                b.  Serve on respective senate executive board.
                c.  Serve on one RHA standing committee.
                d.  Contribute to all senate and RHA meetings.
2.  The official names of the RHA representatives must be communicated to the RHA secretary by the secretary of the senate they represent.

Section C: Senate Presidents  
1.  Presiding executive officers of respective senates 2. Serve on the RHA Presidents Council.

Section D: The Executive Board  
1.  The president, two vice presidents, secretary, National Communications Coordinator (NCC), and NRHH Chapter President provide leadership for the Association.
2.  No executive may have more than one position on RHA.

Article V: Voting  

Section A:  All members have one vote, except the president, who can only vote to break a tie. 
Section B:  Voting follows Robert’s Rules of Order, Newly Revised, consistent with this constitution. 
Section C: In the presidents absence the vice president presiding has no vote, unless necessary to break a tie. 

Article VI: Proxies

Section A: Non-executive members may appoint proxies from their same building to represent them at an RHA meeting.  
1.  A proxy must have the member they will represent provide clear proof of consent to the RHA Secretary prior to votes. 
2.  A proxy may not be another RHA member. 
Section B: Executive members may appoint another executive to fill their role at a specific meeting bynotifying the advisor. 

Article VII: Executive Board Responsibilities

Section A: President: 
1.  Not serve as a Resident Assistant.
2.  Coordinate executive and Association meetings to help the group fulfill purposes.
3.  Be (or designate) the official representative and spokesperson of RHA.
4.  Appoint members to outside committees, as needed.
5.  Make appointments to fill executive vacancies.
6.  Serve as the chair of the RHA Presidents Council.  
7.  Appoint members of all standing committees, with the assistance of the Executive Board.
8.  Term of office is for one year, beginning July 1st.
Section B: Vice Presidents: 
1.  Not serve as an Resident Assistant. 
2.  Assume the duties of the president in a time of absence or disability, as determined by the advisor.
3.  Serve as chairperson of one standing committee.
4.  Term of office is for one year, beginning July 1st.
Section C: Secretary: 
1.  Not serve as a Resident Assistant.
2.  Notify all members of special meetings.  
3.  Take minutes at all meetings.
4.  Call the roll and keep accurate record of the attendance at all meetings.
5.  Keep accurate file of all correspondence  6. Term of office is for one year, beginning July 1st.
Section D: The National Communications Coordinator:
1.  Not serve as a Resident Assistant.
2.  Acts as liaison between National Association of College and University Residence Halls (NACURH), Midwest Affiliate of College and University Residence Halls (MACURH) and RHA.
3.  Assembles and leads conference delegations.
4.  Coordinates the process of initiating and submitting bids for regional and national conferences.
5.  Serves as NCC-In Training (NCC-IT) during a transition period from the time they are selected until the end of the annual NACURH conference, at which point they assume the role of NCC through the subsequent NACURH conference.
6.  Serves as parliamentarian.
Section E: The NRHH Chapter President: 
1.  Upholds the NRHH Constitution  
2.  Leads NRHH in providing campus, regional, and national recognition for on-campus student leaders 
3.  Term of office is for one year, beginning July 1st

Article VIII: Executive Elections  

Section A: The President appoints a three-person election commission from within the Association to oversee the election of president, vice presidents, and secretary  
Section B: Commission Responsibilities 
1.  Hold elections following RA position offerings during Spring semester.
2.  Follow the Spring timeline set by the RHA Executives, established by Thanksgiving.
Section C: The executive board oversees RHA elections for NCC by the end of fall semester 
Section D: Filling Vacancies  
1.  The president fills vacancies by appointment, with consent of majority of RHA members.
2.  If the office of the president becomes vacant, the advisor appoints an interim, in this order: one of the two VPs, then the other VP, then any of the rest of the Executive Board.  

Article IX: Meetings 

Section A: RHA meetings are held in accordance with the RHA Bylaws and Robert’s Rules of Order, Newly Revised  
Section B:  Quorum  
1.  Defined as two-thirds (2/3) of voting members of the Association in attendance at a meeting.
2.  Required to conduct official RHA business.
Section C: Special meetings may be called by the president.  
Section D: All meetings are open and visitors are welcome, unless two-thirds (2/3) of the members present vote to close the meeting. Section E: RHA members cannot vote on nor propose any legislation in closed meetings.  

Article X: Removal from office 

Section A: A formal complaint against any member may be presented to the RHA advisors by another member, provided that the complaint is presented in writing. 
Section B: Causes for a formal complaint include failure to fulfill the duties of office, abuse of powers of office, misrepresentation of RHA, improper use of RHA monies, or any other actions not in keeping withthe expectations of an RHA member or executive. Advisors determine the appropriate action to be taken.  Options include removal from office, resignation, public censure, and no action. 
Section C: The advisors will inform the complainant if there is no action taken. In all other cases the decision will be made public.  

Article XI: Amending Constitutions and Bylaws 

Section A: RHA Constitution  
1.  A proposed amendment must be tabled by RHA for a period of no less than seven days, at which time members are expected to consider the implications and consult their constituents.  
2.  Amendments require a minimum  three-fourths (3/4) majority for adoption.

Section B: RHA Bylaws 
1.  Amendments require a simple majority for adoption.

Section C: Senate Constitutions  
1.  A proposed amendment must be tabled by RHA for a period of no less than seven days, at which time members are expected to consider the implications and consult their constituents.
2.  Amendments require a minimum  three-fourths (3/4) majority for adoption.

Article XII: Funding 

Section A: By the last meeting in March, the executive board submits a budget proposal for the following year to RHA, which will be finalized by the first meeting in April. 

Article XIII: Attendance  

Section A: Two absences without proxy at RHA and/or committee meetings will result in the RHA Secretary notifying the respective senate advisor that immediate action should be taken to remedy the situation.  

Bylaws 

Article I: Three Standing Committees’ Purposes
Section 1: Presidents Council: Provide leadership development for senate presidents.

Section 2: Social Activities Team: Provide social activities for on-campus residents.

Section 3: Inclusive Communities Team: Provide charitable and social justice activities for on-campus residents.

Article II: Meetings
Section 1: RHA meets at 5 pm Thursdays during the academic year, at locations determined by the President.

Section 2: Standing committees meet at 4:30 pm Thursdays during the academic year, at locations determined by the executive board. If additional meetings are needed, the executive board will inform all members of the times and locations..