Frequently Asked Questions - Personal Information
The name on the student record should be the student's complete and legal name. In evaluating and processing all name changes, the University reserves the right to require adequate and appropriate documentation, as warranted.
A name change request may be processed through a signed request form or an official application for admission or employment at the University. Additional documentation is not required for name changes due to marriage, divorce, or for changes to or from a formal name or initial. Additional documentation is required to alter the order of name, to change the spelling, add a title, delete or hyphen to an existing name, or completely change name.
Additional documents would include a court-approved name change document or two or more signed forms of identification such as: social security card, driver's license, birth certificate, adoption papers, passport, permanent resident card, selective service card, marriage license, or citizenship papers. (RRAO, 1993)
No personally-identifiable information (except Directory Information) from a student's education records shall be disclosed without the prior written consent of the student except as otherwise provided by the Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, and Chapter 22 of the Code of Iowa. Such written consent must be signed and dated, must specify the record of information to be released, and the reason for requesting the release. Personally-identifiable information may be disclosed to other school officials who have been determined to have a legitimate educational interest. "Other school officials" are those persons employed by the University in teaching, research, advisory, or administrative positions who contribute to the information contained in the education records of students. "Legitimate educational interests" are those which have as their purpose the advising of students, assigning students to classes, consideration of special student requests, the development of curricula, research and examination, maintenance of records, or the determination of eligibility for honors, prizes and awards, participation in curricular and extra-curricular programs or activities sponsored or approved by the University, and determination of whether the student should continue enrollment.
The University may release the following Directory Information to anyone who requests it without the consent of the student unless the student has requested that any or all of it not be released:
1. Student's name, University address, home address, and telephone numbers
2. Parent's names, address, and telephone number
3. Date and place of student's birth
5. Curriculum (major(s) and minor(s))
6. Classification (year in school)
7. Participation in recognized organizations, activities, and sports
8. Weight and height of members of athletic teams
9. Currently enrolled (class schedule)
10. Dates of attendance
11. Degrees and awards received
12. The most recent previous educational agency or educational institution attended.
To restrict the release of any of the above Directory Information the student may go to MyUniverse or must complete a suppression request form which is available from the Registrar's Office.
Except for disclosures made to the student, disclosures made pursuant to the written consent of a student when the consent is specific with respect to the party or parties to whom the disclosure is made, disclosures to the other school officials, and disclosures of Directory Information, the custodians of education records shall maintain a record of each request for and each disclosure made of personally-identifiable information from the education records of a student. This record shall be kept with the education records of the student as long as the education records are kept, and shall indicate the identity of those who have requested or obtained such information and the legitimate educational interests these persons had in requesting or obtaining the information. Students have the right to inspect the record of disclosure.
Parties to whom personally-identifiable information is disclosed shall be informed that such disclosure is made only on the condition that such party will not disclose the information to any third party without the prior written consent of the student. Information disclosed to an institution, agency, or organization may be used by its officials, employees, and agents, but only for the purposes for which the disclosure was made.
If you have any further questions, please refer to University Policy.
To remove Directory Information holds, you may do so through your MyUNIverse account, or you may submit a written request with your signature Office of the Registrar.
A signed release is required to remove directory information holds; therefore, we are unable to lift the holds by phone. You may come to our office in person to have the holds removed, or you may do so electronically through your MyUNIverse account.