How do I add a non-registered user to my eLearning course(s)?

UNI eLearning instructors...

You now have the ability to enroll users into your eLearning course(s). With great power, comes great responsibility! So, please read all of this information carefully!

Important Notes:

  1. For academic classes, officially registered students are automatically enrolled into eLearning courses every morning. Please do not manually enroll a student who will officially register for the class. If you feel that a student should be enrolled in the class but is not appearing in your eLearning course, please contact us via the "Contact eLearning Support" form. Please include the Course Name and the student's "CatID Username" or "University ID Number".
  2. Make sure you know whom you are enrolling and what role (level of access) you are giving them to your eLearning course. You are responsible if you enroll the wrong person or give a person access to protected data such as grades.
  3. In this document, we use the term "enrollment" to describe adding a user to an eLearning course. This is not to be confused with official class registration and enrollment. "Enrolling" a user in an eLearning course does not create any official relationship in the Student Information System (SIS) between a student and the class or a faculty/staff member and the class.

 

Who can enroll users in an eLearning course?
Any user with the "Instructor" role in an eLearning course has the ability to enroll any user with a eLearning account into that eLearning course.

Note: If you enroll another user as an "Instructor", they will also have the ability to enroll any user into the course as well.



Who can be enrolled in an eLearning course?
Any user that has an eLearning account.

Reminder: For acadamic classes, primary instructor and registered students are automatically enrolled into the eLearning courses daily. Please do no manually enroll a student who will eventually officially register for the class. Manually enrolling a student to "speed up" access to course materials can cause problems with the automatic enrollment process and may result in the student being removed from the eLearning course.



What course roles are available?

Here is the list of course roles and their respective description, so that you are able to determine what role should be assigned.

  1. *Instructor: This role is able to access areas of the course and is generally given to those teaching, co-teaching, or facilitating the class. Note: Only the "Pimary Instructor" in the Student Information System (SIS) is automatically enrolled in an eLearning course; all co-instructors need to be added manually.
  2. *Teaching Assistant: This role basically has the same level of access as an Instructor. This role can view/add/edit/delete course content, course design, course tools, and grades. A user in the Teacher Assistant role has the ability to access all ares of the course. Teaching Assistants must be added manually.
  3. Course Builder: This role can access most areas of the Control Panel and is appropriate for a user who needs to build and design the course without having access to student grades. If you want to allow another instructor to copy your eLearning course, this is the role you would select.
  4. *Grader: A grader assists the instructor in the creation, management, delivery, and grading of items, such as tests and discussion posts. This user also assists in managing the Grade Center.
  5. Student: A student user is the default role for eLearning courses and has no access to the Control Panel.
  6. Guest: A guest typically can only view course materials and does not have access to most of the tools such as: tests, assignments, discussion board, etc. Normally this role is given to visitors.

For a more detailed explanation, please visit: http://help.blackboard.com/en-us/Learn/9.1_2014_04/Instructor/050_Course_Customization/050_Course_Roles

*Reminder: You are responsible if you enroll the wrong person or give a person access to protected data such as grades.



What if I'm not sure which Course Role to use?
If you are unsure of which "Course Role" to use, please contact one of the Instructional Design & Technology Coordinators by emailing idds@uni.edu or calling 319-273-2309 for one-on-one assistance.



How do I enroll a user?

To manually enroll as user into a eLearning course:

  1. Enter the course you want to enroll a non-registered user. This must be a course in which you are an Instructor.
  2. Navigate to: Control Panel > Users and Groups > Users.
  3. Click the "Find Users to Enroll" button.
  4. On the "Add Enrollments:" screen, click the "Browse..." button. A "Users" search window will open.
    IMPORTANT: Please be sure you enroll the correct user! It is highly recommended that you ask the person for his/her "CatID Username".
  5. Locate the user using the Search toolbar on the page.
    NOTE: If you cannot locate the user's account, please see the topic What if I cannot find a user when I browse users to enroll? on this page.
  6. Select the check box next to the user, then click the "Submit" button.
  7. In the "Role" drop-down menu, select the correct role. Please see above for Course Role options and information.
    NOTE: The role drop-down menu defaults to "Student" each time it is used, so please verify the correct role is selected each time.
  8. Click the "Submit" button.
  9. Verify that the correct user is enrolled with the correct role.


What if I enrolled the wrong user?
You do NOT have the ability to remove or delete a user's enrollment from an eLearning course; however, you can set their status to "unavailable" in the course which will deny them access.

To set the user's availability in the course to "unavailable":

  1. In the course with the incorrect user enrolled , navigate to: Control Panel > Users and Groups > Users.
  2. Search for the user.
  3. In the Options menu next to the user's Username, select "Change User's Availability in Course".
  4. In the drop-down menu for "Available (this course only)", select "No".
  5. Click the "Submit" button.
  6. Verify that the "Available" column for this user says "No".

The user will still be enrolled in your eLearning course, but will not be able to access your eLearning class, nor see it listed in their "My Courses" module. If the user has the role of "Student",  they will still appear in the Grade Center and be marked  "unavailable".   If you would like the user's enrollment to be disabled, please complete the "Contact eLearning Support" form. In the "What may we help you with?:" box, be sure to include the user's full name and "CatID Username" and/or "University ID Number".



What if I enrolled the user with the wrong Course Role?

You have the ability to change a user's Course Role by following these steps:

  1. In the course with the incorrectly enrolled user, navigate to: Control Panel > Users and Groups > Users.
  2. Search for the user using the Search toolbar on the page.
  3. In the Options menu next to the user's Username, select "Change User's Role in Course".
  4. On the "Change User's Role in Course" page, select the radio button next to the correct Role.
    A list of course roles and their descriptions is found here.
  5. Click the "Submit" button.
  6. Verify the Course Role is correct.

What if I cannot find a user when I browse users to enroll?
This could be

  1. The user may already be enrolled. Double check that the user is not already enrolled in the course.
    If the user is NOT already enrolled:
  2. The user may already be enrolled but disabled.
  3. The user may not have a UNI eLearning account: A eLearning account is automatically created for all UNI employees and registered students; however, some users such as "Visiting Scholars" may not have a UNI eLearning account automatically created. If you cannot locate an eLearning user account, please complete the "Contact eLearning Support" form and provide the user's: Full Name, CatID Username, and University ID Number


What if I want to add a non-UNI user to my eLearning course?

The UNI eLearning Admins will need to create an eLearning account for that user. Please complete the "Contact eLearning Support" form. In the "What may we help you with?:" box, provide the user's: full name, primary email address, and telephone number. Also provide details about why this user needs a UNI eLearning account.



Can I copy the manual enrollments from my old course to my new course?
No. You do not have the ability to copy enrollments between courses.



Why do I have to enroll my co-instructor(s) if they are registered in the SIS?
Only the "Primary Instructor" in the SIS is automatically enrolled in an eLearning course, all co-instructors need to be added manually.



A student dropped my course, but I still want them to access materials from this semester. How do add them?
Please complete the "Contact eLearning Support" form and provide Course Name and the student's: Full Name and CatID Username or University ID Number.



A student "says" they dropped my course, but they are still in my course, how can I remove this student from my course?
Please complete the "Contact eLearning Support" form and provide Course Name and the student's: Full Name and CatID Username or University ID Number.