Accounting and Reporting Services is a department reporting to the Vice President for Administration and Finance.
We are a service organization. We provide accounting, reporting, and financial analysis and consulting services that are essential as the University of Northern Iowa pursues its mission of teaching, research, and public service. We ensure the accuracy and integrity of the University’s financial accounting and reporting systems; provide timely, comprehensive, and accurate financial reports; and maintain a system of internal accounting controls to safeguard University assets.
As a service organization, we strive to:
- provide timely and accurate accounting and basic financial reporting in a totally automated environment using integrated enterprise resource planning (ERP) software;
- earn recognition as a leader in the preparation of university financial reports with the goal of receiving the Government Finance Officers Association of America’s Award of Excellence in Financial Reporting on an annual basis;
- earn the respect of regulatory agencies by being competent, up-to-date, and cooperative;
- earn the recognition of our University customers by being good teachers, and
- strive for continuous process improvement.
The strength of our service lies in our staff. Committed to that principle, we will:
- Perform our duties with the highest ethical standards of professional conduct.
- Produce an accurate and timely work product.
- Ensure our customers are treated courteously and are served in a timely manner.
- Treat each other with dignity and fairness in a team environment.
- Foster the professional development of staff by providing professional development opportunities.
- Examine the way we do business and seek opportunities to improve the effectiveness of our service.
- Promote a diverse work force.
- Recognize that the students of the University of Northern Iowa and the citizens of the State of Iowa are the ultimate beneficiaries of our services.
Our responsibilities include:
- Maintain the University’s Oracle accounting and financial reporting systems.
- Oversee security access control to Oracle general ledger system accounts and web-based report distribution.
- Properly record the University’s assets, liabilities, net assets, revenues, and expenses in accordance with applicable laws, rules, regulations, University policies, and donor requirements.
- Edit and post all general ledger activity to the Oracle general ledger system.
- Review and post journal entries to the Oracle general ledger system.
- Schedule and coordinate month-end and year-end general ledger closings.
- Program Oracle Financial System Generator reports.
- Prepare the University’s Annual Financial Report in accordance with Generally Accepted Accounting principles established by the Governmental Accounting Standards Board, and the Supplement to the Annual Financial Report in accordance with modified accrual accounting.
- Prepare information for the State of Iowa’s Comprehensive Annual Financial Report.
- Prepare numerous financial reports such as the Department of Management Report, Cash Management and Investment Report, Capital Project Final Reports, NACUBO Endowment Report, and IPEDS Report, NCAA Agreed Upon Procedures, FISAP, Bondholders Reports, Information for Bond Rating Agencies, Board of Regents Motor Vehicle Self-Insurance Report, State Escheat Reports, and the State Salary Book.
- Advise and assist management of all levels by providing historical and projected financial information. Prepare financial analyses as required for decision-making.
- Serve as consultant to University employees and managers regarding accounting policies and procedures and general financial management.
- Support the issuance of revenue bonds to finance academic buildings and enterprise revenue bonds.
- Manage University debt.
- Manage and invest the University’s cash and investments in accordance with Board policy and State law.
- Record investment transactions using Axys software.
- Draw state and federal funds including grant funds.
- Calculate and collect indirect cost recovery.
- Prepare Indirect Cost Proposal for the Department of Health and Human Services.
- Monitor fund balances.
- Balance and reconcile numerous balance sheet accounts.
- Serve as point of contact with external auditors and coordinate external audit activities including responses to audit comments and recommendations.
- Prepare the bank reconciliation.
- Oversee foreign study institute accounts.
- Safeguard University assets through the implementation of a system of internal accounting controls.
Our customer philosophy:
- We will be proactive in meeting the needs of our customers.
- We will ensure our customers are treated courteously and are served in a timely manner.
- We will strive to exceed customer expectations.
- We will continue to educate our customers.
Our customers include:
- Central administration
- University managers and employees
- Board of Regents, State of Iowa
- Regulatory agencies including the Departments of Administrative Services, Management, and Revenue
- External auditors including, but not limited to, the Auditor of State and bond auditors
- Internal audit staff
- Bonding attorney, financial advisor, and bond rating agencies
- Funding agencies including the Iowa General Assembly and various federal agencies
- Citizens of the State of Iowa